Magnetic Media Vault, another type of Custody

Documents are the history of a company, the basis for research, keep its secrets and speak of its strengths. That’s why millions of companies worldwide are looking for ways to preserve and preserve this valuable information. But, as you well know, paper is finite and deteriorates over time.

The preservation of digital documents is an excellent tool for the preservation of sensitive and important information that could be required later by the company. A simple technological solution, but which, if not left in the right hands, can become a major headache.

You should not forget that digital information is easier to alter than physical information and, although this is a great advantage, it requires even more care.

The digitization of paper documents, contrary to what you might think, has not simplified the process of filing and storing them. In fact, today, almost all information comes in digital media.

This factor has led to the production of an immense amount of information that is very complex to organize by relevance, age and subject matter. Therefore, companies specialized in this area follow certain steps. By complying with a series of rules, they guarantee the correct organization and preservation of this data.

Magnetic Media Guard is the solution for storing information in a safe place off your main site. If your company is affected by any loss or requires access to historical data, the media will be safely stored in our vault and available for immediate shipment, whenever you require it.

Here are some of the possible risks that we can mitigate with the Magnetic Media Vault service:

Main benefits:

Although we have already shared what the purpose of magnetic media storage is, an essential question arises, «what should you store?» Although more systems appear every day, knowing how to organize information is a source of competitive advantages.

Among the steps to be followed when preserving digital documents on magnetic media, these are the most important:

1. Establish a protocol on how to organize digital information: They are basically the “rules of the game” with which it is determined how to name folders, under which categories they should be organized (date, subject or name), if subfolders will be used, etc.

2. Backups: This step is vital within the archiving process. Today, we are not exempt from computer accidents or attacks (viruses, ransomware, etc.), so we must carry them out periodically.

3. Safe space: Within the entire document custody process, it is important to highlight that we must do it in security vaults away from magnetism that could erase the information. We are facing a very serious issue, so it must be treated as such.

4. Use: After knowing that our documents are properly organized and guarded, it is important that they retain these attributes over time. These must be authentic, reliable and available to us.

5. Conservation: Not all documents should be available immediately. As time goes by, some information becomes obsolete, although remember that it must also be saved. This step certifies that, through various procedures, the information will be properly classified and organized until you need it.

As you have seen, the surveillance of digital documents on magnetic media is of vital importance for your company, since the history, the fruit of knowledge and the cultural heritage of the company depend on it.

According to Unesco: «The enormous treasure of digital information produced today in practically all areas of human activities and designed to be consulted with computers could be lost if specific techniques and policies for its conservation are not developed.»

So, don’t forget that optimal access to information will improve decision-making and save a lot of time.

Source: https://atsgestion.net/se-realiza-custodia-medios-magneticos/